Airtable vs. Formaloo: Choosing the right data management tool

Every business needs powerful data management tools to organize its data and drive insights from it. In this article, we’ll comprehensively compare Airtable and Formaloo, highlighting their key features and pricing to help you make an informed decision.

Formaloo and Airtable are well-known data management platforms helping businesses organize, analyze, and visualize their data.

While both platforms have their strengths and weaknesses, comparing their features is essential to decide which platform best fits your business needs.

Comparison chart of Airtable and Formaloo


Paid plan starting from$10 per seat per month$9 per seat per month
Guest collaborators $10 per guestFree
Records per database on the free plan1,2002,000
Records per table on the free plan1,2002,000
Free version✔︎✔︎
White-labeling & brand customization✔︎
Self-hosted (on-premise) options✔︎
Live customer supportEnterprise plan only✔︎

Sharing & collaboration:

Best forProject management & Managing SpreadsheetsCreating apps powered with your data with no-code
Managing customer data
Collaborative workspaces✔︎✔︎
Team access management✔︎✔︎
10 different access levels & visibility options✔︎
Folder-based access management✔︎
External users✔︎
User groups & segmentation✔︎
User authentication✔︎

No-code App Builder:

No-code App BuilderVery Limited✔︎
Data storage typeSpreadsheet-basedDatabase-based
App templates✔︎
Create Internal tools & applications✔︎✔︎
Create External applications✔︎
Relational database manager ✔︎
Design interactive applications with drag and drop✔︎
Table, Kanban, Chart, List, Gallery & Form Views✔︎✔︎
Advanced Reporting✔︎
Create membership portals✔︎
External members (Users)✔︎
Advanced Reporting✔︎✔︎
Login/ sign-up fields✔︎
Custom domain on apps✔︎
Limit on data (max rows)250,00020M
Download and publish rebranded mobile apps✔︎

Forms, quizzes, and surveys:

Remove Branding?✔︎
Embeddedable on your own website✔︎
Logic & conditional forms✔︎
Calculation forms✔︎
Custom domains (domain white-labeling)✔︎
Form templates✔︎
Payment forms (one-time, subscription)✔︎
Answer piping✔︎
Multiple success pages✔︎
Multi-step forms (one question per page)✔︎
Single-step forms✔︎✔︎
Customize page designs✔︎
Partial submits & auto-save (recover lost leads)✔︎
Offline mode✔︎
Custom CSS, JavaScript, and HTML Options✔︎
Custom emails✔︎
Custom SMTP✔︎

Airtable: An advanced spreadsheet for your teams

Airtable is a project management platform that allows individuals and teams to organize and track their information. This data includes but is not limited to contacts, tasks, projects, inventory, and more. Airtable is an advanced spreadsheet to provide a highly customizable platform that can adjust to many use cases.

With Airtable, users can create advanced spreadsheets to organize their data and streamline their processes. It helps you build customizable views of data to organize your data. It also offers many integration options with other tools, such as Zapier, Slack, and Google Drive, to automate workflows.

While Airtable is great for organizing your data in advanced spreadsheets, it also has some limitations and downsides. Airtable isn’t a real database. It’s an advanced spreadsheet and follows a file-based method to handle the data flow.

Airtable’s file-based method of managing data brings too many limitations for your business scalability. The Enterprise plan of Airtable allows up to 250,000 records per base, confirming the limitations of the file-based data handling Airtable bases have.

This limit on Airtable records makes it hard for growing businesses that want to have a single source of truth for their data. Instead, by using Airtable, they will scatter their information in multiple bases because of this records limit.

Airtable also doesn’t provide a self-hosted (on-premise) version, which makes it impossible to be used by organizations with sensitive data or HIPAA-compliant organizations.

While Airtable does offer a free plan, this plan has limitations on the number of records, attachments, and other features. Also, the paid plans can quickly become expensive, especially for larger teams or organizations that require more advanced features.

Formaloo: Your best no-code business app and access-controlled databases builder

Formaloo is a cloud-based data management platform offering multiple features to help businesses collect, store, analyze, and visualize their data.

With its intuitive user interface and advanced reporting abilities, Formaloo makes it easy for users to manage their data, regardless of their technical expertise.

One of the critical data management features of Formaloo is its form-building capabilities. You can create custom forms, quizzes, and surveys to collect customer data.

For step-by-step instructions on creating a custom form on your website, check out our guide for it.

All-in-one data management solution

With personalized email alerts and integration with apps like Slack and WhatsApp, you can monitor your data in real-time and stay on top of your important information. The custom fields, tagging, and filtering make organizing and searching for specific data easy, while user permissions ensure that only authorized individuals can access sensitive data.

Connect all your data together and get real-time advanced reports. Customize your tables and charts. You can also create a Kanban board and keep track of your tasks. That means that you can customize your board cards based on the information you want to display and walk them through your workflow.

Create advance charts with Formaloo

Integrate Formaloo with your favorite tools and automate your workflow with Zapier and collect payments with Stripe.

Learn more about how to automate your workflows using Formaloo and Zapier.

The best Airtable alternative for customer data management

Unlike Airtable, Formaloo provides advanced features with fewer limitations.
Let’s explore these features in detail and discuss how they can help you simplify your business processes.

Customize your forms and business apps

Formaloo’s primary objective is to offer you an all-in-one data management solution. With Formaloo, you can create highly customizable forms, surveys, quizzes, and business apps that can help you gather essential customer data.

Furthermore, you can visualize all the data collected in real time by creating charts, tables, and boards. You can also share the generated reports with your team by granting access or presenting the data in “Live presentation” mode.

Select one of our 200+ templates to get started.

Create custom portals and CRMs

In addition to forms and business apps, you can create custom portals and CRMs with no code required.

Formaloo lets you turn your apps into custom portals by enabling the login/sign-up option.

Build your groups for your employees, customers, partners, or vendors. Share information, streamline communication, and improve collaboration among these groups.

Create custom CRMs with Formaloo

Create custom CRMs to store and organize customer data, track customer interactions and communications, and analyze customer behavior and preferences. As a result, you easily manage your sales pipelines, automate your marketing campaigns, and provide personalized customer experiences.

Formaloo vs. Airtable: Which solution is best for your business?

In conclusion, while both Formaloo and Airtable are robust data management solutions with unique strengths, Formaloo appears as the clear winner for businesses looking to create custom membership-based portals or CRMs with custom access levels.

If you want to create custom project management for your business, Airtable is a good fit. Yet, if you need an all-in-one solution that provides a custom form & app builder, advanced reporting, custom chatbots, and upgraded features, Formaloo is your best solution.

Formaloo’s intuitive user interface, advanced customization options, and powerful analytics tools make it ideal for businesses looking to improve customer relationship management and overall performance.

Formaloo’s accessible import features from Google Sheets or Excel files also make switching from Airtable a breeze. In addition, it makes it a seamless transition for businesses already using Airtable but looking to upgrade to a more robust solution.

So, if you’re looking for a data management tool to take your business to the next level, we highly recommend trying Formaloo.

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