How to build your job applicant tracking approval workflow

Tired of juggling resumes and approvals across emails and spreadsheets?
Join us for a live 30-minute webinar where we’ll show you how to create a fully automated job applicant tracking system – without writing a single line of code.

In this session, we’ll walk you through how HR teams are using Formaloo to:
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✅ Create custom job application forms
✅ Automate review and approval workflows
✅ Track applicant status across teams
✅ Build a branded HR portal for hiring managers

Whether you're part of a growing startup or an established HR department, this is your chance to streamline your hiring pipeline and make it collaborative, organized, and easy to manage.
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🎯 Who should watch: HR teams, recruiters, operations, and anyone involved in talent acquisition.
Join the  30,000+ businesses that use Formaloo every day

Automate hiring process
Real-world use case from Formaloo

Learn how to build an automated job application tracking system that saves your team valuable time, avoids manual errors and increases customer satisfaction.

Inform applicant and your team once status is changed

Send custom emails, Slack messages or call webhooks as soon as the recruiter or C-level managment updates the application status. Trigger actions just with drag and drop.

Manage process in the secure portal

Keep your company's information within a portal with defined employee access management. Control who sees what by setting role-based permissions, ensuring that each team member only accesses the data relevant to them.

Send custom rejection and approval emails

Personalize every message based on the applicant's status—whether it's a rejection, approval, or request for more information. Save time and ensure a consistent tone of communication.
Discover approval automation ✨

Les équipes adorent travailler avec Formaloo

Découvrez pourquoi plus de 25 000 entreprises de plus de 30 pays font confiance à Formaloo pour réunir leurs équipes, leurs outils et leurs données en un seul endroit.

Une plateforme primée

Les évaluateurs de G2 adorent Formaloo - découvrez pourquoi c'est un leader des logiciels d'enquête !

Créateur d'enquêtes IA #1

Découvrez par vous-même comment la plateforme de gestion d'enquêtes Formaloo peut répondre aux besoins uniques de votre entreprise.

As an Enterprise customer, I'm glad to use Formaloo for the courier onboarding process at Bolt. We actually use Formaloo for many other initiatives as well. The logic feature, custom validation, custom CSS, and especially custom domain made the onbaording process way smoother than before.

Easy to use form builder and survey maker. Formaloo is easy to use, customer support is responsive, and it has lots of templates. It's easy to integrate Formaloo forms and surveys on the website.

Formaloo is a software with the simplicity of forms that allows you to improve many of the needs of quitidianity. From capturing leads to receiving feedback. Very useful feature that allows you to see the mind map of the created form.
It facilitated collection by offering elegant and more prefessional forms than other solutions.

Just what I was looking for! I love Formaloo because it is Simple and easy to use. I use it  to survey my clients, to better understand them.

I love Formaloo. There are a lot of form builders out there, but Formaloo is changing the game. They're really giving you the ability to create much more than just forms with their app. Plus, I love the look and feel of their forms from end-user's perspective.

What I enjoy the most about Formaloo is the ease the ease of creating forms. Formaloo is fantastic in the way that they pushed the form creation to app creation and mixed easy forms creation but also app creations. You can easily access the results of the forms but when you create an app, you can build a portal with selected access, visibility... A page on your portal can be public, members or admin only. It's also easy to integrate with other solution to use the collected data. I also realy like the android app where you can create and check all your form submissions.

Perfect & easiest solution to create custom CRM. Formaloo provides many templates to get started with various use cases. The customer support is excellent. They respond right away and answer all your questions. They even send you video responses to show you how to fix whatever issue you are having and even offer different solutions.

I like Formaloo's ease of use, folders for projects, as easy to use for forms as Canva is for image editing. The transition was extremely easy. Forms are much easier to create in Formaloo, especially any forms that require advanced logic or payment, which are a pain to do in the other systems.

I like the clean interface, modern design and features rich of Formaloo. I can create simple but beautiful forms with it. The support team is also very responsive. Getting lead and potential clients' contact info, and also surveying for clients' feedback after the deal. With Formaloo I can send simple but beautiful forms to collect the data I want from my clients

It's easy to create forms that look attractive and increases response rate wih Formaloo. The reporting dashboard is a great plus to keep track of responses. Formaloo helps me create forms and surveys that are easy to complete, and more importantly visually appealing to increase response rates.

Formaloo is the best Typeform alternative available. Forms and applications can be custom designed and are highly customizable. Allows you to create advanced forms with conditional logic. Formaloo has a large number of templates that make the work easier or serve as inspiration to create our own forms. I plan to keep using Formaloo in many ways.

Formaloo has a large library of form templates that makes it easy to get started with their platform. I've also used Formaloo to build out very complex assessment forms from scratch using advanced calculation logic and workflow. I'm really impressed with their continued development velocity.

Simplicity and the general UI/UX that this website offers for surveys. Much more attractive and more patronizable than G products. Formaloo provides better and more personalized surveys for our clients
I like the clean interface, modern design and features rich of Formaloo. I can create simple but beautiful forms with it. The support team is also very responsive. Getting lead and potential clients' contact info, and also surveying for clients' feedback after the deal. With Formaloo I can send simple but beautiful forms to collect the data I want from my clients
Formaloo provides a complete set of powerful building blocks out of the box with a powerful relational database automatically connected to them! leaving competitors way behind with its very easy to use user-interface.
Ease of use, folders for projects, as easy to use for forms as Canva is for image editing. Forms are much easier to create in Formaloo, especially any forms that require advanced logic or payment, which are a pain to do in the other systems.
It's easy to create forms that look attractive and increases response rate. The reporting dashboard is a great plus to keep track of responses. Formaloo helps me to create forms that are easy to complete, and more importantly visually appealing to increase response.
Formaloo has a large library of form templates that makes it easy to get started with their platform. I've also used Formaloo to build out very complex assessment forms from scratch using advanced calculation logic and workflow. I'm really impressed with their continued development velocity.
"What I enjoy the most ease the ease of creating forms. You can build a portal with selected access and visibility."
International Business Development, Mondissimo

Questions & answers

Read the answers to the most frequently asked questions about our AgencyOS

Why choose Formaloo for approval workflows?

FAQ icon
Formaloo is the leading platform for building smart, no-code approval workflows. Our intuitive interface and powerful automation tools help you streamline reviews, approvals, and team collaboration—without writing a single line of code.

With Formaloo, you can:
✅ Design custom approval forms and steps effortlessly
✅ Automate multi-level review and decision-making processes
✅ Track approvals in real time with status updates and notifications
✅ Collaborate with your team in one centralized workflowPerfect for HR, finance, legal, and any team that needs structured, trackable approvals.

Is this webinar suitable for beginners?

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Absolutely! We'll cover concepts suitable for all levels, from beginners to advanced users.

Will there be a recording available?

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Yes, all registrants will receive a recording of the webinar along with helpful resources.

Do I need to be a Formaloo user to benefit from this webinar?

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While being a Formaloo user will allow you to immediately apply what you learn, the concepts we'll discuss can benefit anyone interested in workflow automation.

How does Formaloo’s logic work?

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Formaloo’s logic lets you control how your form behaves based on user input—no coding needed. You can easily show or hide fields, skip steps, perform calculations, or even customize thank-you pages depending on each user’s answers. This makes every form dynamic, personalized, and efficient.

How do email notifications work in Formaloo?

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You can set up email notifications to alert you and your users upon form submission. These notifications can include personalized messages with custom templates and attached PDFs generated from the form responses. You can set up custom SMTP for your custom emails.

Is Formaloo GDPR compliant?

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Short answer is YES. Please read our special GDPR FAQ right here.

What you want is what you get

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Formaloo Work OS empowers you to create stunning forms, dashboards, customer portals, CRMs, and various business apps—all without any coding, in one centralized platform. Trusted by over 25,000 businesses daily, Formaloo helps you build internal tools and customer engagement solutions like AI-powered quizzes, calculation forms, membership websites, client portals, HR dashboards, and smart surveys.

Fabriqué avec passion par l'équipe Formaloo © 2023 Formaloo Solutions Inc. 10 rue Dundas, Toronto, Canada. Tous droits réservés.