How to build a bug report form that connects to your task board

Turn bug reports into actionable tasks automatically

In this guide, you’ll build a bug report form that helps your product or QA team collect issues, assign them to developers, and track fixes directly on a live task board, all without switching tools.
📘 Learn more: Create your first form, app, or portal in a flash

Step 1 — Create your bug report form

Start from your workspace and click + New → Form. You can start from scratch or use the Bug Report template from the Template gallery.

Or use Magic Create, describe your goal:

“A bug report form that logs issues with screenshots, auto-assigns priority, and syncs to our task board.”

Why this matters: it gives your team a structured way to receive, triage, and act on reported bugs quickly.
📘 Learn more: How to create any form using Magic Create in Formaloo

Step 2 — Add reporter and issue details

Capture the key details that help your team reproduce and resolve issues:

• Reporter name and email
  
  
• Department or client (optional)
  
  
• Bug title
  
  
• Description of the issue (long text)
  
  
• Steps to reproduce (paragraph)
  
  
• Expected vs. actual behavior
  
  
• Date found (auto-filled)
  
  

💡 Tip: Add a priority dropdown (Low / Medium / High / Critical) for triage.
📘 Learn more: Form editor and field types

Step 3 — Add attachment and device fields

Allow users to upload files and provide system details:

• Upload screenshots or logs
  
  
• Browser or device used
  
  
• App version or build number
  📘 Learn more: How to customize the content field
  
  

Step 4 — Add logic for automatic routing

Go to Settings → Advanced logic to assign or notify the right person automatically:

• If Priority = Critical → Notify Tech Lead & assign “Urgent.”
  
  
• If Platform = Mobile → Assign to Mobile Dev Team.
  
  
• If Reporter = QA → Tag as Verified bug.
  
  

💡 Pro tip: use hidden fields like Assignee or Status (New / In progress / Resolved / Closed) to automate tracking.
📘 Learn more: How to add advanced logic to your form

Step 5 — Send automatic notifications

In Settings → Advanced logic or Notify tab, create custom emails:

• To reporter: confirmation with a unique ticket ID (e.g., BUG-@response_id).
  
  
• To developer/QA: new bug report alert with all details.
  
  
• To manager: daily summary of open bugs.
  
  

Use variables like @bug_title, @priority, @status, and @assignee.
📘 Learn more: How to create and send custom email templates

Step 6 — Build a task board for bugs

Go to your form’s Results → Responses, and switch to Kanban view.

Create groups such as:

• New reports
  
  
• In progress
  
  
• Fixed (awaiting QA)
  
  
• Closed
  
  

Drag and drop submissions between stages as progress updates — or trigger automatic changes with logic.
📘 Learn more: How to create a Kanban board

Step 7 — Connect your bug form to the task board

Link your bug report form to an internal Task Tracker or Developer Dashboard using linked rows.

For example:

• Each bug submission creates a linked row in your Development Tasks table.
  
  
• Developers can update Status or Assignee directly, and changes sync back automatically.
  📘 Learn more: What are linked rows and how to use them
  
  

Step 8 — Enable on-update logic for workflow automation

Use on-update logic to keep everything in sync:

• When Status = Fixed → Notify reporter & QA for retest.
  
  
• When Status = Closed → Send feedback survey link.
  
  
• When Assignee changes → Notify the new developer.
  📘 Learn more: What is on-update logic and how it works
  
  

Step 9 — Create a bug tracking portal

From your workspace, click + New → App → Portal to create a Bug Tracking Portal for your team.

Add pages such as:

• Submit a new bug
  
  
• Open bugs (filtered by team or assignee)
  
  
• In progress / Closed bugs
  
  
• Bug analytics (charts and trends)
  
  

Set access permissions so:

• Reporters can view or edit only their submissions.
  
  
• Developers can update assigned bugs.
  
  
• QA or managers can see all issues.
  📘 Learn more: How to create a portal and manage users’ access
  
  

Step 10 — Visualize issue trends with dashboards

Add Charts and Tables in your Results tab to monitor trends:

• Number of bugs reported per week.
  
  
• Average resolution time.
  
  
• Bugs by priority or category.
  📘 Learn more: How to showcase charts based on form responses
  
  

Step 11 — Analyze bugs with AI insights

Enable AI Analyze to identify recurring issues and bottlenecks:

• “Top 3 recurring bugs by feature.”
  
  
• “Average fix time by developer.”
  
  
• “Modules with the highest error rate.”
  📘 Learn more: Uncover insights and trends in your data with AI Analyze
  
  

Pro tips

• Connect the workflow to Slack or email for instant alerts.
  
  
• Add score logic to rate bug severity dynamically.
  
  
• Use Memory Forms for internal testers so their profile data pre-fills automatically.
  📘 Learn more: Build personalized and time-saving flows with logic, automations, and AI
  
  

Example scenario

A QA tester reports a bug in the Payment module. The form routes it automatically to the Finance Dev Team, assigns priority High, and sends a Slack alert. The bug appears in the Kanban board under “New,” and once marked as “Fixed,” Formaloo notifies QA to verify. After retesting, QA marks it “Closed,” and AI Analyze summarizes this month’s top bug categories.

FAQ

1. Can I link multiple forms to one task board?
   Yes, connect multiple bug forms to a single shared database using linked rows.
2. Can I restrict who sees which bugs?
   Absolutely, set visibility rules in your portal based on user roles.
3. Can I integrate this with my project management tools?
   Yes, connect to tools like Slack, or Google Sheets using integrations.
   📘 Learn more: How to add integrations on Formaloo

Your bug tracker is live, collect, assign, and resolve smarter

You’ve built a complete bug-tracking workflow that connects your report form to a task board and automates every update. Keep improving it with AI insights, role-based portals, and linked dashboards for a full view of your product’s health.
📘 Learn more: How to personalize ending pages and email notifications with AI

Last updated October 2025

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