City and County Healthcare (CCH) Group, established in 2009, is the largest care provider in the UK. With over 260 locations and 13,000 employees, they deliver an astounding 1.5 million hours of care every month. Their mission is twofold: to ensure the safety and comfort of those they care for while making their organization the best place to work in the care industry.

Operating as a network of 32 businesses with a unified vision, CCH Group recognized the need for advanced tools to manage their extensive operations. To meet this demand, they partnered with Formaloo to optimize processes such as customer feedback collection, patient portals, appointment scheduling, employee portals, candidate recruitment, and development requests.

This collaboration has transformed CCH’s operations, providing a scalable, no-code solution that addresses their complex needs while maintaining compliance with UK healthcare standards.

‍

James Roberts, Director of business systems and analytics, City & County Healthcare Group

‍

“Formaloo has proven to be a reliable and user-friendly solution for our form management needs. Its adherence to UK legal frameworks and stellar customer support make it a viable choice for any organization looking to optimize its form management processes while ensuring data security and compliance.”

‍

‍

‍

Impact at a Glance

Since implementing Formaloo, CCH has made significant strides in optimizing its operations and enhancing patient care:

• Accelerated patient intake: By streamlining patient registration processes with automated forms, CCH has reduced patient intake time by 35%, significantly cutting wait times and improving overall service efficiency.
• Enhanced data accuracy: Formaloo's real-time data validation and field-checking features have led to an 80% reduction in errors in patient records, ensuring accurate and reliable patient information.
• Streamlined administrative workflows: Automated workflows and digital forms have freed up staff from time-consuming administrative tasks, resulting in a 60% reduction in administrative workload. This allows staff to focus on direct patient care, improving patient satisfaction and overall care quality.
• Reduced no-show rates: By sending over 10,000 automated appointment reminders monthly, CCH has successfully reduced no-show rates by 25%, optimizing resource allocation and improving operational efficiency.
• Guaranteed compliance: Formaloo's robust security measures and compliance features have ensured 100% adherence to UK healthcare regulations, safeguarding sensitive patient data and building trust with patients and regulatory bodies.

These results underscore the transformative potential of Formaloo for healthcare operations.

How Formaloo transformed operations at CCH

CCH, a prominent healthcare organization, significantly transformed its operations with the implementation of Formaloo. By leveraging Formaloo's automated forms, real-time validation, and customizable portals, CCH achieved remarkable results:

• Enhanced patient experience: Patient satisfaction and intake processes were streamlined, reducing wait times by 35% and increasing accuracy in patient data. This allowed staff to focus more on patient care, leading to a 20% improvement in overall satisfaction scores.

• Improved data accuracy and compliance: Formaloo's robust features minimized errors in patient data entry by 80%, ensuring accurate and compliant records. Role-based access controls further strengthened data security, adhering to strict HIPAA and UK GDPR standards.
• Streamlined employee and candidate portals: CCH utilized Formaloo to create secure portals for managing employee information, training records, and recruitment processes. This accelerated recruitment by 40% and boosted employee satisfaction by 15% through simplified workflows.
• Reduced no-shows and enhanced access: Automated reminders sent through Formaloo reduced no-show rates by 25%, saving valuable time and resources. Additionally, 24/7 accessible patient and staff portals empowered users to schedule appointments, view medical histories, and access important information at their convenience.
• Branded and customizable solutions: Formaloo's white-label capabilities allowed CCH to create a cohesive brand experience across all forms and portals. Custom domains, branded emails, and personalized dashboards further strengthened the organization's brand identity.
• Data-driven decision-making: Real-time insights from Formaloo's dashboards enabled CCH to optimize scheduling, staffing, and resource allocation, leading to a 20% improvement in operational efficiency.
• Centralized operations and scalability: By centralizing workflows and automating tasks, CCH efficiently handles over 15,000 patient registrations monthly. This scalable approach allows the organization to expand its operations without increasing administrative overhead.

Through the successful implementation of Formaloo, CCH has significantly elevated its operational efficiency, patient satisfaction, and overall organizational performance.

Why CCH chooses Formaloo

CCH's decision to partner with Formaloo was driven by a strategic alignment of goals and a shared vision for operational excellence. Formaloo's intuitive, no-code platform empowered CCH to rapidly deploy solutions across its diverse network of 32 businesses, reducing reliance on technical expertise and accelerating time-to-market.

“Formaloo is marketed as a top-notch customer engagement platform allowing the creation of aesthetically pleasing forms, quizzes, customer portals, and even CRM systems without requiring any coding expertise… Its intuitive interface has been a highlight, making it easy for our team of over 50 users, including 5 admins, to design and develop forms seamlessly." - James Roberts

‍

‍

As CCH continued to grow, Formaloo's scalable infrastructure proved instrumental in accommodating increasing patient volumes and complex workflows. The platform's adaptability ensured seamless operations and continuous improvement, allowing CCH to maintain its high standards of care.

With a strong emphasis on data security and compliance, Formaloo implemented robust measures such as advanced encryption and regular backups to safeguard sensitive patient information. This commitment to data privacy and security aligned perfectly with CCH's stringent regulatory requirements.

“One of the standout features of Formaloo is its robust API functionality. This has not only allowed us to streamline our workflows but also ensured compliance with UK data protection and GDPR laws." - James Roberts

Furthermore, Formaloo's dedicated customer success team played a pivotal role in the successful implementation of the platform. By providing tailored solutions, expert guidance, and ongoing support, the team ensured a smooth transition and maximized the benefits of the partnership.

"Formaloo's customer service is another area where the platform shines. The responsiveness and support from the Formaloo team have been commendable, helping us resolve any issues promptly." - James Roberts

Through this strategic alliance, CCH was able to streamline operations, enhance patient experiences, and achieve significant improvements in efficiency and data security. Formaloo's innovative platform and exceptional support enabled CCH to realize its vision of delivering exceptional healthcare services.

Transforming healthcare with Formaloo

By automating manual processes, improving workflows, and enhancing data security, Formaloo has enabled the City and County Healthcare Group (CCH) to focus on what matters most—delivering excellent care to their patients.

With reduced administrative burden, faster operations, and improved patient satisfaction, CCH stands as a model for how healthcare organizations can leverage technology to drive efficiency and outcomes.

Ready to transform your healthcare operations? Discover what Formaloo can do for your organization today!