How to build a client onboarding portal with a project tracker easily

A portal your clients will love

Built a branded, secure client onboarding portal that are easy to create and manage

Track client projects easily

Easily track and manage client projects on a Kanban board. Update project's status just by drag-and-drop.

A personalized portal sign-up form

No more re-entering data. Set up custom client user profiles upon the sign-up to store key information.

Share data with the right people

With over 10 access levels, you can define exactly who sees what. Only sharing access to relevant teams.

Client-specific submission access

Ensure each client can only see, track, and edit their own projects. Use the “User” field on the form to filter submissions automatically.

Automate feedback-specific notifications

Send custom email notifications based on project status updates or feedback suggestions.  

100% white labeled portal

Fully customize your portal with unlimited custom domains, logos, branding, and custom code. On-brand experience, from URL to emails.
"We track our daily sales and business finances easily with Formaloo. Custom domain is a significant plus. We use it everyday for sales. The forms are easy to fill, even for non-tech savvy users."
Marketing Agency TY, CEO

Teams of all sizes love Formaloo

Find out why 30,000+ businesses from more than 30 countries trust Formaloo to bring their team, tools, and data together in one place.

An award-winning platform

G2 reviewers love Formaloo - see why it's a leader in survey software!

#1 AI-powered survey maker

See for yourself how Formaloo's survey management platform can meet your business’s unique needs.

Simplicity and the general UI/UX that this website offers for surveys. Much more attractive and more patronizable than G products. Formaloo provides better and more personalized surveys for our clients
I like the clean interface, modern design and features rich of Formaloo. I can create simple but beautiful forms with it. The support team is also very responsive. Getting lead and potential clients' contact info, and also surveying for clients' feedback after the deal. With Formaloo I can send simple but beautiful forms to collect the data I want from my clients
Formaloo provides a complete set of powerful building blocks out of the box with a powerful relational database automatically connected to them! leaving competitors way behind with its very easy to use user-interface.
Ease of use, folders for projects, as easy to use for forms as Canva is for image editing. Forms are much easier to create in Formaloo, especially any forms that require advanced logic or payment, which are a pain to do in the other systems.
It's easy to create forms that look attractive and increases response rate. The reporting dashboard is a great plus to keep track of responses. Formaloo helps me to create forms that are easy to complete, and more importantly visually appealing to increase response.
Formaloo has a large library of form templates that makes it easy to get started with their platform. I've also used Formaloo to build out very complex assessment forms from scratch using advanced calculation logic and workflow. I'm really impressed with their continued development velocity.

Questions & answers

Read the answers to the most frequently asked questions about our AgencyOS

Why choose Formaloo for client portal?

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Formaloo makes it easy to build powerful, no-code client portals tailored to your workflow.

With features like:
✅ Role-based access;
✅ Unlimited custom domains;
✅ Kanban views
✅ Personalized dashboards;

You can centralize client communication, task tracking, and data collection—all in one place.

Whether you're onboarding new clients, managing projects, or gathering feedback, Formaloo gives you full control over the experience. Branded, secure, and scalable without writing a single line of code.

Is this webinar useful if I’m new to Formaloo?

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Absolutely! This webinar is designed for both new and experienced Formaloo users. We’ll walk through everything step by step - so even beginners can follow along and build their own portal by the end.

Will there be a recording available?

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Yes, all registrants will receive a recording of the webinar along with helpful resources.

Do I need to be a Formaloo user to benefit from this webinar?

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Formaloo users can instantly apply what they learn, but the concepts we’ll cover are valuable for anyone exploring workflow automation.

What is a client onboarding portal?

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A client portal is a centralized digital space where clients can track their onboarding progress, submit necessary information, and collaborate with your team. It helps streamline communication, organize tasks, and provide a professional onboarding experience.

Can I limit clients to only see their own data in Formaloo?

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Yes. Formaloo lets you restrict access so clients can only view and manage their own submissions. This is perfect for keeping data private while still allowing users to track their tasks or projects.

What are the benefits of using Formaloo for project tracking?

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Formaloo lets you track client projects in a visual Kanban board, assign tasks, collect feedback, and control access, all from a single dashboard. It simplifies your workflow while keeping your clients updated in real time.

How do email notifications work in Formaloo?

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You can set up email notifications to alert you and your users upon form submission. These notifications can include personalized messages with custom templates and attached PDFs generated from the form responses. You can set up custom SMTP for your custom emails.

Is Formaloo GDPR compliant?

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Short answer is YES. Please read our special GDPR FAQ right here.