Airtable vs. Formaloo: Choose the right data management tool

Every business needs powerful data management tools to organize its data and drive insights from it. We’ll compare Airtable and Formaloo, showing what they offer and how much they cost, so you can choose wisely.


Formaloo and Airtable are well-known data management platforms helping businesses organize, analyze, and visualize their data.

Compare the key features of both platforms to choose the best one for your business needs.

Comparison chart of Airtable and Formaloo


Sharing & collaboration:

No-code App Builder:

Forms, quizzes, and surveys:

Airtable: An advanced spreadsheet for your teams

Airtable is a project management solution that allows individuals and teams to organize and track their information. This data includes but is not limited to contacts, task lists, projects, inventory, and more. Airtable is an advanced spreadsheet to provide a highly customizable platform that can adjust to many use cases.

With Airtable, users can create advanced spreadsheets to organize their data and streamline their processes. It helps you build customizable views of data to organize your data. It also offers many integration options with other tools including Zapier, Slack, and Google Drive, for project workflow automation.

While Airtable is great for organizing your data in advanced spreadsheets, it also has some limitations and downsides. Airtable isn’t a real database. It’s an advanced spreadsheet and follows a file-based method to handle the data flow.

Airtable’s file-based method of managing data brings too many limitations for your business scalability. The Enterprise plan of Airtable allows up to 250,000 records per base, confirming the limitations of the file-based data handling Airtable bases have.

Airtable’s record limit is tough for growing businesses that need one reliable data source. Instead, by using Airtable, they will scatter their information in multiple bases because of this records limit.

Airtable can’t be used by organizations with sensitive data or HIPAA compliance because it doesn’t have a self-hosted (on-premise) version.

While Airtable does offer a free plan, this plan has limitations on the number of records, attachments, and other features. Also, the paid plans can quickly become expensive, especially for larger teams or organizations that require more advanced features.

Formaloo: Your best no-code business app and access-controlled databases builder

Formaloo is a cloud-based data management platform offering multiple features to help businesses collect, store, analyze, and visualize their data.

With its intuitive user interface and advanced reporting abilities, Formaloo makes it easy for users to manage their data, regardless of their technical expertise.

One of the critical data management features of Formaloo is its form-building capabilities. You can create custom forms, quizzes, and surveys to collect customer data.

For step-by-step instructions on creating a custom form on your website, check out our guide for it.

All-in-one data management solution

With personalized email alerts and integration with apps like Slack and WhatsApp, you can monitor your data in real time and stay on top of your important information. Custom fields, tags, and filters help organize and find data easily. User permissions keep sensitive data safe for authorized people only.

Connect all your data together and get real-time advanced reports. Customize your tables and charts. You can also create a Kanban board and keep track of your tasks. That means that you can customize your board cards based on the information you want to display and walk them through your workflow.

Integrate Formaloo with your favorite tools and automate your workflow with Zapier and collect payments with Stripe.

Learn more about how to automate your workflows using Formaloo and Zapier.

The best Airtable alternative for customer data management

Unlike Airtable, Formaloo provides advanced features with fewer limitations.
Let’s explore these features in detail and discuss how they can help you simplify your business processes.

Customize your forms and business apps

Formaloo’s primary objective is to offer you an all-in-one data management solution. With Formaloo, you can create highly customizable forms, surveys, quizzes, and business apps that can help you gather essential customer data.

Furthermore, you can visualize all the data collected in real-time by creating charts, tables, and boards. You can share reports with your team by giving access or presenting data in “Live presentation” mode.

Select one of our 200+ templates to get started.

Create custom portals and CRMs

In addition to forms and business apps, you can create custom portals and CRMs with no code required.

Formaloo lets you turn your apps into custom portals by enabling the login/sign-up option.

Build your groups for your employees, customers, partners, or vendors. Share information, streamline communication, and improve collaboration among these groups.

Create custom CRMs to store and organize customer data, track customer interactions and communications, and analyze customer behavior and preferences. As a result, you easily manage your sales pipelines, automate your marketing campaigns, and provide personalized customer experiences.

Formaloo vs. Airtable: Which solution is best for your business?

In conclusion, while both Formaloo and Airtable are robust data management solutions with unique strengths, Formaloo appears as the clear winner for businesses looking to create custom membership-based portals or CRMs with custom access levels.

If you want to create custom project management for your business, Airtable is a good fit. If you need a tool that can do everything, Formaloo is the best solution. It can make custom forms and apps, and provide advanced reporting, chatbots, and more.

Formaloo is great for businesses that want to improve customer management and performance. It has an easy-to-use interface, lots of customization options, and strong analytics tools.

Formaloo’s accessible import features from Google Sheets or Excel files also make switching from Airtable a breeze. It helps businesses switch easily from Airtable to a stronger option.

If you want to improve your business with a data management tool, we suggest trying Formaloo.

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Formaloo is free to use for teams of any size. We also offer paid plans with additional features and support.

Airtable vs. Formaloo: Choose the right data management tool