How to become HIPAA compliant with Formaloo

Safeguarding patient data following the Health Insurance Portability and Accountability Act (HIPAA) is required for healthcare providers.


Safeguarding patient data following the Health Insurance Portability and Accountability Act (HIPAA) is required for healthcare providers.

Achieving and maintaining HIPAA compliance can prove to be both complex and time-intensive. But here’s the silver lining: Formaloo simplifies the process, making HIPAA compliance more accessible.

Formaloo makes it easy to follow these standards without stress. This article will show you how Formaloo simplifies the process so you can focus on patient care and keep their data safe.

Understanding HIPAA compliance

HIPAA compliance means following the rules of the Health Insurance Portability and Accountability Act of 1996.

This act aims to protect the confidentiality, integrity, and availability of sensitive patient health information. HIPAA compliance is essential for healthcare providers, such as doctors, hospitals, pharmacies, insurance companies, and business associates.

Keeping patients’ personal health information safe is important to prevent unauthorized access and breaches.

Compliance with HIPAA regulations is essential for maintaining patient trust, avoiding legal repercussions, and upholding the privacy and security of healthcare data.

Create HIPAA friendly forms & apps

How Formaloo simplifies HIPAA compliance

At Formaloo, we prioritize privacy and security, recognizing their utmost importance for you and your organization. That is why we’ve taken proactive measures to facilitate HIPAA compliance.

HIPAA compliance is a crucial aspect of data collection, ensuring the protection and security of personal information. It safeguards data and enhances your organization’s credibility and trustworthiness, which everyone values.

When you enable HIPAA compliance with Formaloo, you can create and submit forms just as you normally would. The key difference lies in the secure storage of the collected information, aligning with HIPAA standards.

1- Access control and management

Formaloo’s data security helps you ensure sensitive medical and insurance records protection while achieving HIPAA compliance. It can give different levels of access to people based on their roles and responsibilities in an organization.

Formaloo has a secure system to control access. You can customize permissions for data, forms, and portal access.

This multi-layered approach gives you control over who can view, edit, or manage specific information. Healthcare workers can limit data access based on job roles, reducing the risk of unauthorized access and data breaches.

This access management system within Formaloo consists of distinct layers:

  • Forms and apps access: This allows you to decide who can use particular forms and applications based on their roles. It ensures that users interact only with the data relevant to their responsibilities.
  • Portal mode access lets you control who can access different parts of your system. That means that specific individuals or groups can access particular content while being restricted from others.
  • Data access control allows users to view and edit their own data, but not access or change others’ information.

For example, doctors, nurses, and administrative staff can have different levels of access based on their roles. Doctors may access patient medical records, while administrative staff may only access billing information.

This level of access management helps maintain the confidentiality and integrity of patient data as mandated by HIPAA.

Access management for data security - HIPAA compliance

2- Database encryption

Formaloo’s essential HIPAA-compliant features include database encryption, which ensures the security of patient data even in the event of a security breach.

Single Sign-On (SSO) simplifies user access control, acting as a master key to various system areas. Additionally, Security Assertion Markup Language (SAML) creates secure connections between systems, ensuring data exchange only among authorized parties.

These combined features provide robust security for patient data, meeting HIPAA compliance requirements while maintaining data confidentiality and security.

3- Secure data backup

The backup system plays a vital role in ensuring the safety and reliability of healthcare data. It involves the routine and secure duplication of data to safeguard against potential data loss. Here’s why it’s important:

  • Data protection: Backup keeps healthcare data safe from system failures, natural disasters, or cyberattacks, preventing loss of critical information. This ensures patient data remains intact and accessible, even in challenging situations.
  • Data integrity ensures that stored information is accurate and consistent. It meets the high standards of data accuracy needed in healthcare. This is important for informed decision-making and patient safety.
  • Business continuity: In the event of data loss or system disruption, secure data backup allows for swift recovery. This minimizes downtime, ensuring healthcare operations can continue without significant interruption, which is crucial for patient care.
  • HIPAA compliance: HIPAA regulations require healthcare providers to have data backup and recovery means to protect patient information. Formaloo’s secure data backup feature assists healthcare organizations in meeting this compliance requirement.

4- HIPAA-compliant cloud storage

HIPAA-compliant cloud storage is a must to achieve and maintain HIPAA compliance for healthcare providers. It ensures that sensitive patient data is securely stored and transmitted by the strict regulations of HIPAA.

Formaloo recognizes the critical importance of HIPAA compliance and offers two distinct solutions for healthcare organizations.

Formaloo offers a secure cloud-based solution that follows HIPAA standards for hosting data in the cloud. This cloud-based solution is a convenient and reliable way to ensure data security while maintaining accessibility and scalability.

Formaloo provides a choice between cloud-based or on-premise solutions for organizations to host a HIPAA-compliant system. This solution gives healthcare providers more control over their data. It is beneficial for those with specific compliance requirements or those who prefer managing their own data.

Formaloo creates solutions for healthcare organizations to meet HIPAA compliance, whether using the cloud or an on-premise system.

Formaloo’s role in HIPAA compliance

Healthcare providers must monitor SSO, access control, and file control to protect patient data’s integrity and security.

Formaloo offers comprehensive tools and features to aid in these aspects, simplifying the process of access management. However, healthcare organizations should take a proactive role in overseeing these mechanisms.

When someone leaves the team, it’s important to quickly remove their access to sensitive patient data in the Formaloo system.

This approach keeps access limited to authorized people, reducing the chance of unauthorized entry and data breaches.

Healthcare providers can follow access control and monitoring to meet HIPAA requirements and protect patient data.

Support your medical practices with HIPAA-compliant tools.

In an era where data breaches significantly risk patients and healthcare providers, embracing HIPAA compliance is essential.

Formaloo simplifies and secures medical practices in the digital age with the necessary tools for thriving. Formaloo helps medical procedures work securely and maintain high standards for patient data.

Book a demo to start your HIPAA compliance journey with Formaloo.

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How to become HIPAA compliant with Formaloo