How to create an internship application form with automated review

Streamline how you collect and review internship applications

In this guide, you’ll create an internship application form that filters applicants by role, education level, or availability, and automatically notifies reviewers.
You’ll use form logic, email automations, and connected tables to simplify every step from application to review.

📘 Learn more: Create your first form, app, or portal in a flash

step 1: create your internship application form

Start from your workspace and click + New → Form, or browse the Template gallery for Internship application form.
You can also use Magic Create — try a prompt like:
“Internship application form with candidate info, education, availability, and motivation statement.”

Add core fields such as:

• Full name, email, and phone number
  
  
• Education level and field of study
  
  
• Preferred department or internship track
  
  
• Available start date and duration
  
  
• Resume upload
  
  
• Motivation / cover letter
  
  

💡 Tip: Keep questions clear and focused, short forms attract more applicants.

📘 Learn more: How to create a form

Step 2: Add logic to qualify applicants automatically

Open your form’s Settings → Logic tab.
Use conditional and scoring logic to flag top candidates and adapt follow-up questions.

Examples:

• If @education_level = “Undergraduate” → show “Expected graduation date”
  
  
• If @availability < 3 months → hide department selection
  
  
• If @department = “Design” → show portfolio upload field
  
  

💡 You can assign score values for each field and calculate a total evaluation score automatically.

📘 Learn more: How to add and calculate scores using variable fields

Step 3: Set up automatic review notifications

Go to Settings → advanced logic or notify tab to alert your recruitment or internship coordinators when new applications arrive.

Add a default notification that emails internships@company.com.
For larger teams, create conditional notifications to route submissions to the correct department lead.

Example:

• If @department = “Marketing” → send to marketing_lead@company.com
  
  
• If @department = “Engineering” → send to tech_recruiter@company.com
  
  

📘 Learn more: How to send and receive conditional email notifications

Step 4: Create an internal review form

Build a second form titled Internship review form.
Use lookup fields to pull details from the main application (like applicant name, department, and resume link).
Add review-specific fields such as:

• Reviewer name
  
  
• Interview scheduled (yes/no)
  
  
• Evaluation score (1–10)
  
  
• Feedback and recommendation
  Note: You can use admin-only fields for reviewrs.
  

📘 Learn more: How to lookup the submitted data of another form

Step 5: Connect your application and review forms

Now link both forms so every application automatically generates a review record.

📘 Learn more: How to connect forms with automatic data transfer

Step 6: Automate feedback and status updates

Use On update logic so when a reviewer marks an applicant as Approved or Rejected, the applicant receives an automatic follow-up email.
Create a custom email template for each outcome:

• Approved → “Congratulations, you’ve been selected for an interview.”
  
  
• Rejected → “Thank you for applying — we’ll keep your info for future opportunities.”
  
  

📘 Learn more: What is on update logic and how it works

Step 7: Visualize your review pipeline

From the Results → Table view, filter applications by status or score.
You can switch to a Kanban board to see candidates by stage — Applied, Under review, Interviewed, Accepted.

📘 Learn more: How to create a Kanban board

Step 8: Share and brand your application page

Under Settings customize your form’s colors, fonts, and header image.
Then go to Share → Public link to publish your application page or embed it on your website’s careers section.
Include your logo and meta image for a professional, branded experience.

📘 Learn more: Customize your form app layout and design

Pro tips

• Use AI Smart Content on the ending page to thank applicants and summarize next steps automatically.
  📘 Learn more: Create dynamic ending pages with AI Smart Content
  
  
• Sync your applications to Google Sheets for team-wide collaboration or data analysis.
  📘 Learn more: How to set up two-way sync between Formaloo and Google Sheets
  
  
• To save applicants time, enable autosave so they can pause and resume later.
  📘 Learn more: How to auto save incomplete responses and let users resume later
  
  

Example scenario

An applicant selects “Engineering internship.”
Logic flags them as High-priority based on education level and availability.
A notification automatically goes to tech_recruiter@company.com.
The review form is pre-filled with applicant data; the recruiter rates them and marks Interview scheduled.
The system emails the applicant with next steps — all without manual sorting.

📘 Learn more: How to create an approval form

FAQ

1. Can I collect portfolios or design samples?
Yes, add a File upload field or require a link to external work.
📘 Learn more: Form editor and field types

2. Can multiple reviewers evaluate the same applicant?
Absolutely, connect multiple review forms or assign reviewers via shared portal pages.
📘 Learn more: How to collaborate with your team and your audience

3. Can applicants check their application status?
Yes, enable login in your portal and let them view progress directly.
📘 Learn more: How to let users view and edit their own data in your portal

Your recruitment process, on autopilot

You’ve built a complete internship application system: smart form, logic-based screening, automated notifications, and review dashboards.
Next, expand it into a full Intern Management Portal with progress tracking and onboarding forms.

📘 Learn more: Build personalized and time-saving flows with logic, automations, and AI

Last updated November 2025

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