Build a complete internship application & review workflow in one form

This guide shows you how to build a full internship application pipeline, from intake and qualification to reviewer evaluations, using one single form, plus admin-only fields for reviewers.
This setup is perfect for HR teams, universities, and companies that want to collect structured applications, automate screening, and centralize reviewer scoring without juggling multiple forms.

📘 Learn more: Create your first form, app, or portal in a flash

Why this helps

• Keep everything in one place, applications + evaluations, without separate reviewer forms.
• Automatically notify the correct department or reviewer using conditional email logic.
• Qualify applicants instantly with conditional fields and optional scoring.
• Use admin-only review sections for internal evaluations without revealing them to applicants.
• Turn your table into a live review dashboard filtered by status, department, or score.
  📘 Learn more: Build personalized and time-saving flows with logic and automation

Step 1 – Create your internship application form

You can start from scratch or use a template from our Template Gallery, Search for “Internship Application Form.”
Alternatively, use Magic Create with a prompt like:
“Internship application form with candidate info, education, availability, preferred department, and a motivation section.”

Include essential applicant fields such as:

• Full name, email, phone number
• Education level & field of study
• Preferred department / internship track
• Availability: start date + duration
• Resume upload
• Motivation statement or cover letter

💡 Tip: Short, clear forms increase completion rates.
📘 Learn more: Form editor and field types

Step 2 – Add logic to qualify applicants automatically

Open Settings → Logic to build a dynamic, responsive application flow.

Examples:

• If @education_level = "Undergraduate" → show Expected graduation date
• If @availability < 3 months → hide Preferred department
• If @department = "Design" → show Portfolio upload

Optional: Add a Variable field and assign scores to create an internal “candidate score.”

💡 Tip: Scoring helps you instantly highlight top candidates in the Results table.
📘 Learn more: How to add and calculate scores using variable fields

Step 3 – Set up automatic reviewer notifications

Go to Settings → Advanced Logic and create conditional email notifications.

Examples:

• If @department = "Marketing" → email marketing_lead@company.com
• If @department = "Engineering" → email engineering_reviewer@company.com

Add one default notification to a central HR inbox to ensure no submission is missed.

📘 Learn more: How to send and receive conditional email notifications

Step 4 – Add admin-only review fields to the same form

Instead of creating a second reviewer form, simply add admin-only fields that only internal reviewers will see.

Add a new section titled Internal Review (Admin Only) and toggle:
Field visibility → Admin only

Include fields like:

• Reviewer name (admin-only text field)
• Evaluation score (1–10)
• Interview scheduled? (yes/no)
• Comments & recommendation
• Status (Applied, Under Review, Interview Scheduled, Rejected, Accepted)

💡 Tip: Admin-only fields let reviewers open an existing submission and record their evaluation without exposing anything to applicants.
📘 Learn more: What are admin-only fields & how to use them?

Step 5 – Automate feedback & status updates with On Update logic

Use On Update logic so applicants receive updates when reviewers change their internal status field.

Examples:

• If @status = "Interview Scheduled" → send “We’d like to schedule an interview.”
• If @status = "Rejected" → send a polite rejection email
• If @status = "Accepted" → send next steps or onboarding instructions

You can create custom email templates for each outcome.

📘 Learn more: What is On Update logic and how it works

Step 6 – Visualize and manage your review pipeline

Go to Results → Table to manage applicants and reviewer data in real time.

Use:

• Filters: by department, score, status, reviewer
• Tags: to group applicants
• Sort: by highest score
• Kanban view: drag and drop candidates by stage (Applied → Under Review → Interview → Accepted)

📘 Learn more: How to create a Kanban board
(Kanban boards are part of app pages; you can create them inside your project.)

Step 7 – Brand, publish, or embed your application page

Open Settings to customize colors, layout, and fonts.
Add your company logo, update the header image, and adjust the URL slug.

Share your form via:

• Public link
• Embedded widget in your Careers page
• Portal view (if you want applicants to have login access)

📘 Learn more: Customize your form/app layout and design

Pro Tips

• Use AI Smart Content on the ending page to auto-generate a personalized thank-you message for each applicant.
  📘 Learn more: Create dynamic ending pages with AI Smart Content
• Enable Autosave & resume later for long applications.
  📘 Learn more: How to auto save incomplete responses
• Sync to Google Sheets for deeper collaboration.
  📘 Learn more: How to set up two-way sync with Google Sheets

Real-world example

A tech company uses this exact workflow for summer internships.
Applicants select their preferred track (e.g., Engineering). Logic flags high-priority candidates based on degree level and availability. The system automatically notifies the correct reviewer. The reviewer opens the existing submission, fills the admin-only “Internal Review” section, changes the status to “Interview Scheduled,” and the applicant automatically receives their next-steps email.

All applications and reviews live in one dashboard, no spreadsheets, no manual routing.

FAQ

1. Can reviewers change the applicant’s status without exposing it to the applicant?

Yes. The Status field should be set to admin-only, so only reviewers and admins can see or edit it.
❓ Learn more: Manage users' access & admin-only visibility

2. Can I collect portfolios or design samples?

Absolutely. Add a file upload field or a URL field for portfolio links.
🔒 Learn more: Form editor and field types

3. Can multiple reviewers evaluate the same applicant?

Yes. Multiple reviewers can open the same submission and fill reviewer fields such as score, comments, and status.
🛠️ Learn more: How to collaborate with your team

4. Can applicants check the status of their application?

Yes. If you turn the form into a portal with login enabled, applicants can see their submission and its status (if you choose to expose it).
🔒 Learn more: How to let users view and edit their own data

5. Can I run interviews or scoring rounds later?

Yes, just add extra admin-only fields like “Round 2 Score” or “Interview Notes” and reviewers can update submissions anytime.
❓ Learn more: What is On Update logic

Your recruitment workflow, fully streamlined

You’ve built a complete internship application workflow using one powerful form with smart logic, automated notifications, admin-only review fields, and a full review dashboard.
Your team can now qualify, evaluate, and communicate with candidates faster than ever.

🎉 Learn more: Build personalized and time-saving flows with logic, automations, and AI

Last updated November 2025

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