How to create a multi-step registration form for events or courses

Make registration effortless and organized

In this guide, you’ll create a multi-step registration form for events or courses that guides users through logical sections, personal details, preferences, payment, and confirmation. You’ll use page breaks, logic, and auto-confirmations to ensure a frictionless signup experience.
📘 Learn more: Create your first form, app, or portal in a flash

Step 1 — Create your registration form

Start from your workspace and click + New → Form. You can start from scratch or pick an Event Registration or Course Enrollment template from the Template gallery.

Or use Magic Create, describe what you want, for example:

“A multi-step registration form for a workshop that includes attendee info, session choices, and payment.”

Why this matters: the structure defines how your form flows, simple for attendees, detailed for organizers.
📘 Learn more: How to create a form

Step 2 — Add sections for each registration step

Think of each form page as a short, focused step. For example:

Page 1: Attendee details

• Name
  
  
• Email
  
  
• Phone number
  
  

Page 2: Event or course selection

• Event name or session choice (dropdown)
  
  
• Schedule or track (single choice)
  
  
• Special requests (long text)
  
  

Page 3: Payment details (optional)

• Ticket type (Basic, VIP, Student)
  
  
• Price field (auto-calculated variable)
  
  
• Payment field or promo code
  
  

Page 4: Confirmation and review

• Summary message
  
  
• Terms & conditions agreement
  
  
• Submit button
  
  

💡 Tip: Use short sections per page (3–5 questions) to improve completion rates.
📘 Learn more: How to add a new page to single-step classic form

Step 3 — Enable progress and navigation

In your Form Settings, turn on:

• Progress bar or step indicator so users see how far they’ve gone.
  
  
  

Why this matters: clear progress boosts confidence and reduces drop-offs.
📘 Learn more: How to create a classic single-step form

Step 4 — Add logic for personalized registration paths

Use Settings → Advanced logic to make the form adapt based on answers.

Examples:

• If Event type = Online → Hide venue address section.
  
  
• If Ticket type = VIP → Show meal preferences + workshop add-ons.
  
  
• If Promo code = STUDENT → Apply 50% discount variable.
  
  

💡 Pro tip: keep logic modular—one rule per goal—to make editing easier later.
📘 Learn more: How to add advanced logic to your form

Step 5 — Auto-calculate pricing (optional)

Add variable fields to calculate ticket totals or discounts automatically.

Example formula:
@total = @ticket_price * @quantity - @discount

Show the total price on the last page using a content block:

“Your total is $@total.”

📘 Learn more: How to use a variable with a formula

Step 6 — Add payment integration (if needed)

Include a Payment field if your event or course has fees.

• Choose your currency.
  
  
• Connect your preferred payment gateway.
  
  
• Optionally add taxes or service fees via variable formulas.
  
  

📘 Learn more: How to create an order form with online payment

Step 7 — Set up confirmation emails and tickets

Go to Settings → Advanced logic or Notify tab to set up automatic responses:

• Send a confirmation email with event details and payment summary.
  
  
• Attach a custom PDF ticket or invoice.
  
  
• Notify your organizing team of new registrations.
  
  

💡 Tip: Use variables like @event_name, @attendee_name, and @total_price for personalized messages.
📘 Learn more: How to create and send custom email templates

Step 8 — Create your event dashboard

In your Results → Responses tab, visualize all registrations:

• Table view: see attendee info and payment status.
  
  
• Kanban view: group by ticket type or session.
  
  
• Charts: view attendance trends or ticket sales.
  
  

📘 Learn more: How to showcase charts based on form responses

Step 9 — Build a participant portal (optional)

Create a portal for your attendees or team.

• Add pages like My registration, Schedule, Resources, Submit assignment (if course).
  
  
• Restrict access by login so each participant only sees their own data.
  
  

📘 Learn more: How to create a portal and manage users’ access

Step 10 — Use AI to analyze and improve

Enable AI Analyze to summarize insights from registration data, such as:

• Top ticket types purchased
  
  
• Most popular course sessions
  
  
• Attendance patterns by region
  
  

📘 Learn more: Uncover insights and trends in your data with AI Analyze

Pro tips

• Add Memory Forms so returning users’ details autofill.
  
  
• Include conditional redirection to different thank-you pages by ticket type.
  
  
• Duplicate this form for future events and simply update the content.
  📘 Learn more: What are Memory Forms
  
  

Example scenario

A participant fills in their details, selects “Advanced Workshop,” and chooses two sessions. The form shows total cost instantly and directs them to payment. Once submitted, Formaloo sends a personalized confirmation email with a PDF ticket and updates your dashboard in real time under Paid Registrations.
📘 Learn more: How to set up multiple ending pages with redirect logic

FAQ

1. Can I let users save progress and continue later?
   Yes, enable autosave so users can resume incomplete forms via a link.
   📘 Learn more: How to auto save incomplete responses and let users resume later
2. Can I limit the number of available seats or tickets?
   Absolutely, use reservation limits for event capacity.
   📘 Learn more: How to limit availability with Formaloo’s reservation option
3. Can I offer multiple sessions or tracks in one form?
   Yes, use multi-choice fields with conditional logic or separate pages for each track.

Your registration form is live, now let it run itself

You’ve built a user-friendly, multi-step registration system that adapts to users, collects payments, and keeps your team in sync. Reuse and refine this setup for every event or course to save hours and deliver a smoother registration experience.
📘 Learn more: Build personalized and time-saving flows with logic, automations, and AI

Last updated October 2025

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