How to create an internal training feedback portal

Turn every internal training into a feedback hub your team can actually use.

In this guide, you’ll build a secure, login-only internal training feedback portal in Formaloo where employees sign in, see relevant trainings, submit feedback, and HR/L&D can monitor results in real time. The same Formaloo portal will give managers dashboards, tables, and charts, without you touching a spreadsheet.

By the end, you’ll have:

• A reusable training feedback form
• Automations that route responses to the right people
• Dashboards and pages only visible to logged-in employees and admins

Learn more: Create your first form, app, or portal in a flash

Why this helps

• Centralize all training feedback in one Formaloo portal instead of scattered forms and files.
• Give employees a simple experience: log in once, see their trainings, send feedback, and revisit what they shared.
• Give HR and L&D live dashboards to compare sessions, trainers, and departments without manual reports.
• Track satisfaction, NPS, and qualitative comments in one structured feedback form in Formaloo.
• Solve a real client problem: “We run dozens of sessions every month and cannot see trends by team or trainer.” This portal structure fixes that.

Learn more: Build personalized and time-saving flows with logic, automations, and AI

Step 1 — Create your training feedback form

Start from your workspace and click + New → Form. You can start from scratch or use the Employee engagement template from the Template gallery.

Or use Magic Create, describe your goal:

“A training feedback form that collects session ratings, instructor feedback, and improvement suggestions from employees.”

Why this matters: it gives you consistent data from every training, enabling your L&D team to spot trends and act quickly.
📘 Learn more: How to create any form using Magic Create in Formaloo

Step 2 — Add participant and session details

Open the Form editor and add or adjust fields such as:

• Training details: training title, date, trainer name, training type (workshop, webinar, e-learning).
• Attendee info: employee name, department, role.
• Rating scales: overall satisfaction, trainer effectiveness, content relevance (e.g. 1–5 or 1–10).
• Open-ended questions: what worked well, what could be improved, suggestions for future topics.
• Follow-up: “Would you recommend this training to a colleague?” (Yes/No) and optional comments.

Use Formaloo’s form editor to reorder pages, group questions by section (e.g. About the training, About the trainer, Overall experience), and keep the flow short and focused.

💡 Tip: link these fields with your Training Schedule or Employee Directory form so they’re prefilled automatically.
📘 Learn more: How to lookup the submitted data of another form

Step 3 — Add logic for follow-up actions

Now make your Formaloo training feedback form adapt to different situations so employees only see relevant questions.

3.1 Open advanced logic

1. Open your form in Formaloo and click Settings → Logic (or Advanced logic).
2. Switch to the logic builder where you can add rules for showing/hiding fields or pages.

3.2 Add smart branching for training types and roles

Examples you can set up:

• If user selects “Technical training” → show detailed questions about tools, documentation, and environment.
• If training type is “Soft skills” → show questions about role-play, facilitation style, and group interaction.
• If employee role is “Manager” → show extra questions about how their team will apply this training.
• If rating is ≤ 3 on any key question → show an additional “What went wrong?” comment field.

Keep logic modular: create short, focused rules instead of one giant rule-set. This makes your Formaloo form easier to maintain when you add new training types later.

Learn more: How to add basic conditional logic

Step 4— Automate notifications and summaries

Use Formaloo workflows so every submitted feedback automatically updates your internal tracking and nudges the right people.

4.1 Set up on-submit automations

From your form, go to Settings → Advanced Logic:

• Trigger: On submit
  • Action: Set a status field (e.g. @status = New).

4.2 Automate assignment and categorization

Add rules like:

• If training type = Compliance → set @category = Compliance and @owner = L&D compliance lead.
• If rating ≤ 3 → set @flag = Needs follow-up and optionally notify a specific HR specialist.
• If session is Leadership Essentials → update a task tracker form or another base using linked rows.

Use field IDs (e.g. @field_12345) in workflow actions and formulas for more robust automation, especially when you rename fields later.

Learn more: Build personalized and time-saving flows with logic, automations, and AI

Step 5 – Automate communications

Next, let Formaloo handle the follow-up emails so employees and stakeholders get instant, consistent communication.

5.1 Set up basic email notifications

1. Open your form and go to Settings → Notify tab.
2. Enable Notify respondent for a thank-you email.
3. Enable Notify admin/team and add HR or L&D emails for internal alerts.

Common use cases:

• A “Thank you for your feedback” email to every participant.
• An internal alert when a low rating or “needs follow-up” flag appears.
• A weekly summary email via integrations (e.g. forwarding responses to another tool).

5.2 Personalize email content

• Create a custom email template that uses dynamic fields like @field_training_title, @field_date, or @field_overall_rating.
• Reference the employee’s name or department via form fields or user profile data when appropriate.
• Use clear subject lines like “Thanks for your feedback on [Training title]”.

Personalized emails tend to significantly increase engagement and response trust—employees feel their input is actually being read and used.

Learn more: How to create and send custom email templates

Step 6 – Visualize data in dashboards

Now turn your responses into practical dashboards inside Formaloo so HR, L&D, and managers can act on real-time insights.

6.1 Build a responses table view

1. Open your form and click Responses.
2. Use the table as your main “Training feedback” base.
3. Add filters like:
   • Date range (e.g. this quarter)
   • Training title or ID
   • Department or role
   • Status (New, Reviewed, Follow-up needed)

Save different filtered views for HR, L&D, and specific programs.

6.2 Add charts for quick insights

In the same app/portal:

• Add a Chart block to visualize average rating per training.

Formaloo dashboards let you combine tables, charts, and key metrics in one place so you can walk into review meetings with live data, not static exports.

Learn more: How to showcase charts based on form responses

Step 7 – Share, publish, and turn it into a login-only portal

With your form and dashboards ready, now wrap everything in a secure internal portal so only logged-in employees can see and submit feedback.

7.1 Create your portal app

In Formaloo, go to your project and enable Portal mode so users must log in to access the pages.

This converts your app into a secure Formaloo portal with built-in authentication.

Learn more: How to customize your portal with your brand identity

7.2 Add pages and embed your feedback form

Inside your portal (in edit mode):

• Create a “Trainings & feedback” page and embed your training feedback form or link to it.
• Create a “My feedback” page that shows the user’s own submissions (using user-based filtering).
• Create an “Analytics” page with your saved tables and charts.

You can control which pages employees see vs. what only admins or HR see by combining page access settings and user roles in Formaloo.

Learn more: How to create a portal and manage users’ access

7.3 Configure user profiles and permissions (fully internal)

For a fully internal portal:

• Use your portal’s Users section to add or import employees.
• Optionally add extra fields to the user base form (e.g. department, job level) to personalize the experience.
• Enable “Allow users to view/edit user data” on relevant table blocks so each employee only sees their own feedback.

Admins and HR roles can have broader access to all responses and analytics, while standard employees see only their own data.

Learn more: How to let users view and edit their own data in your portal

Pro tips

Use Memory Forms for pre-filled employee info

Turn your training feedback form into a Memory Form so, once employees log in, fields like name, email, and department auto-fill based on previous data or their profile. This reduces friction and speeds up completion.

Learn more: How to create a Memory Form that auto-fills user details

Segment dashboards by department and program

Create multiple chart and table views for different departments, locations, or programs. Share these views with specific roles so each manager sees only their part of the training landscape in Formaloo.

Learn more: How to view your form responses

Brand your portal like an internal HR hub

Add your logo, brand colors, cover images, and even custom CSS so the training feedback portal feels like part of your intranet—not a separate tool. This boosts trust and makes employees more likely to use it regularly.

Learn more: How to customize your portal with your brand identity

Real-world example (case study)

A mid-sized tech company ran dozens of internal trainings but collected feedback through separate, one-off forms. HR had to copy results to spreadsheets, and managers rarely saw aggregated insights.

They built a Formaloo internal training feedback portal where:

• Employees log in and see only their trainings and feedback history.
• HR sees a global dashboard of satisfaction per course, trainer, and department.
• Managers access filtered views only for their teams.

Within one quarter, they increased feedback completion rates by around 35% and cut reporting time by more than half—because everything now lives in one, login-only workspace.

Learn more: Use cases – build real-world solutions with Formaloo

FAQ

1. How do I add employees to the internal training portal?

You can add users manually or import them in bulk to your Formaloo portal. Go to your portal app, open the Users section, and add new users with their email addresses. They’ll receive access to log in and see the internal pages you configure for them.

Learn more: How to add new users to your portal

2. Can I restrict what each role sees in the portal?

Yes. In Formaloo, you can define user roles (e.g. Employee, Manager, HR admin) and control which pages and blocks each role can access. This way, employees see only their own feedback while HR and managers see broader analytics.

Learn more: How to add user roles on your portal

3. Can I migrate existing training feedback into this portal?

You can import past feedback into the form’s Responses table or transfer data between different forms/bases. This lets you centralize old and new records in one Formaloo training feedback portal.

Learn more: How to transfer data between two forms

4. How do I track training feedback completion rates?

Combine your Responses table with charts in Formaloo. Use charts to compare views vs. submissions, and filter by time period, department, or training. This makes it easy to see which sessions are under-evaluated and where to encourage more responses.

Learn more: How to see the number of views and submissions on your form

Turn your internal trainings into a continuous improvement engine

Once your internal training feedback portal is live in Formaloo, you’ll never chase scattered forms, PDFs, or ad-hoc spreadsheets again. Employees log in once, share meaningful feedback, and HR/L&D get the real-time dashboards needed to improve every session.

From here, you can keep iterating, add new pages for learning resources, link performance reviews, or connect to other HR workflows.

Learn more: Share your form or app with your team or audience

Last updated November 2025

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