How to create a workshop registration form with payment integration

Make workshop sign-ups seamless and secure

In this guide, you’ll create a workshop registration form that collects attendee info, handles online payments, and automates confirmations. You’ll also learn how to limit capacity, send personalized emails, and generate receipts or tickets automatically.
📘 Learn more: Create your first form, app, or portal in a flash

Step 1 — Create your workshop registration form

Start from your workspace and click + New → Form. You can start from scratch or pick a Registration form template from the Template gallery.

Or use Magic Create, describe what you need:

“A workshop registration form with participant details, seat limits, and Stripe payment integration.”

Why this matters: it gives you a ready framework for collecting the right data and automating registration flow.
📘 Learn more: How to create any form using Magic Create in Formaloo

Step 2 — Add essential attendee and session fields

Include key details that help you manage participants:

• Full name
  
  
• Email address
  
  
• Phone number
  
  
• Workshop title or topic
  
  
• Preferred date or session time
  
  
• Ticket type (Standard, VIP, Early bird, etc.)
  
  
• Promo code (optional)
  
  

💡 Tip: mark Email as required for payment receipts and notifications.
📘 Learn more: Form editor and field types

Step 3 — Set your workshop price and add payment field

Add a Payment to your form and set the amount based on your pricing model:

• Fixed fee per attendee (e.g., $50)
  
  
• Variable pricing by ticket type
  
  
• Optional add-ons (e.g., lunch, materials, certification)
  
  

You can connect your Stripe or PayPal account directly for instant payments.
📘 Learn more: How to create an order form with online payment

Step 4 — Add logic for dynamic pricing or add-ons

Use Settings → Advanced logic to adapt pricing or content based on user input:

• If Ticket type = VIP → Add $25 to total price.
  
  
• If Promo code = EARLYBIRD → Subtract 10% discount.
  
  
• If Add-on = Certificate → Add $10 fee.
  
  

📘 Learn more: How to add advanced logic to your form

Step 5 — Limit available seats

Enable reservation limits to restrict how many participants can register for each session or date.

Examples:

• Limit each session (Morning / Afternoon) to 15 attendees.
  
  

Once the limit is reached, the form can automatically disable submissions.
📘 Learn more: How to limit availability with Formaloo’s reservation option

Step 6 — Automate email confirmations and receipts

Go to Settings → Advanced logic or Notify tab to create automated messages:

• To attendee: send payment confirmation and workshop details.
  
  
• To organizer: alert your team about new registrations.
  
  
• Optional: attach a custom PDF ticket or receipt.
  
  

Include field IDs like @name, @workshop_title, @amount_paid, and @session_time to personalize messages.
📘 Learn more: How to create and send custom email templates

Step 7 — Generate custom tickets or receipts

Add a PDF template to your form to automatically create branded receipts or tickets upon submission.
Include:

• Workshop name and date
  
  
• Participant details
  
  
• Payment amount and transaction ID
  
  
• QR code or unique ID for check-in
  
  

📘 Learn more: How to generate custom PDFs using templates

Step 8 — Track registrations in real time

Go to your Results → Responses tab to monitor sign-ups:

• Table view: list participants and filter by session or ticket type.
  
  
• Charts: view total revenue or number of attendees per session.
  
  
• Kanban view: group registrations by status (Pending payment, Paid, Checked-in).
  📘 Learn more: How to showcase charts based on form responses
  
  

Step 9 — Build a participant portal (optional)

Create a Workshop Portal for organizers or attendees.

Include pages like:

• Upcoming workshops (public view)
  
  
• My registrations (for logged-in attendees)
  
  
• Payment history or receipts
  
  
• Check-in dashboard (for staff)
  
  

Restrict access based on user roles so each person sees only what’s relevant.
📘 Learn more: How to create a portal and manage users’ access

Step 10 — Use AI to analyze and improve registrations

Enable AI Analyze to uncover trends and insights, such as:

• “Most popular workshop topic.”
  
  
• “Average revenue per session.”
  
  
• “Drop-off rates by ticket type.”
  
  

📘 Learn more: Uncover insights and trends in your data with AI Analyze

Pro tips

• Use Memory Forms so returning participants auto-fill their details.
  
  
• Add a thank-you page redirect to your event page or follow-up survey.
  
  
• Enable custom SMTP for branded email confirmations.
  📘 Learn more: How to set up custom SMTP for your custom emails
  
  

Example scenario

A participant selects Advanced Design Workshop – Morning Session, chooses VIP Ticket ($75), and adds the Certificate Add-on ($10). The form calculates the total, processes the payment, and emails a branded PDF ticket. When capacity reaches 30, new users see a waitlist message.
📘 Learn more: Build personalized and time-saving flows with logic, automations, and AI

FAQ

1. Can I collect payments in multiple currencies?
   Yes, just choose your preferred currency in the payment field.
   📘 Learn more: Supported currencies on Formaloo
2. Can I offer promo codes or discounts?
   Absolutely, use conditional logic or variable fields to apply discounts dynamically.
   📘 Learn more: How to offer discounts with promo codes
3. Can I allow group registrations?
   Yes, add a repeating section for registering teams or families.

Your payment-ready workshop form is live, start welcoming participants

You’ve built a professional, automated registration form that collects payments, tracks attendees, and generates receipts, all without coding. Keep refining it with logic, dashboards, and AI insights for a smoother event experience.
📘 Learn more: How to personalize ending pages and email notifications with AI

Last updated October 2025

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